Programme Assistant (Library), FS4 at United Nations

Posting Title: Programme Assistant (Library), FS4
Job Code Title: Library Assistant
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 16 April 2020 – 15 May 2020
Job Opening Number: 20-Documentation and Information -RMT-134249-R-Arusha (R)
Staffing Exercise N/A
Org. Setting and Reporting

This position is located in the Office of the Registrar, Arusha branch of the International Residual Mechanism for Criminal Tribunals (Mechanism), Registry. Within delegated authority, under the supervision of the Programme Officer (Librarian), the incumbent will be responsible for supporting the work of the Library at the Arusha Branch.


Within limits of delegated authority and depending on location, the Programme Assistant (Library) may be responsible for the following duties:-

• Assists in the coordination of programme/project planning and preparation work for the Library projects involving both branches (Arusha and The Hague) such as the IRMCT Bibliography, as well as collaborates on other initiatives with other stakeholders within the framework of exchanging information.
• Participates in the selection of new forthcoming printed legal materials of relevance to IRMCT library users to be purchased.
• Compiles, summarizes, and presents basic information/data on Library holdings; assists in ensuring completeness of UN print and electronic documents collection and performs digitization functions, including scanning, creating digital objects and posting to designated repositories.
• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to service requests, process and follow-up on related actions, e.g. registers unit’s incoming and outgoing records in its record keeping system, performs basic library circulations functions, conducts basic research and provides technical support and instruction to library patrons using electronic resources and reference tools.
• Compiles, summarizes and enters data on project, including collection maintenance according to the Library’s classification systems and specialized collection arrangements and assists in accessioning, disposition, description, and database updating activities as they relate to individual collections.
• Acts as the requisitioner for the procurement of library subscriptions and resources, including creating and updating transactions in Umoja Drafts routine responses to enquiries for approval of Librarian.
• Provides library tours and orientation to external visitors and keeps in touch with them to respond to the outcome of the visits.
• Provides general office assistance, including administrative support for the unit chief.
• Provides guidance/training to new/junior staff.
• Performs other duties as assigned.

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
• Planning and Organizing – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent. Additional training in the field of library work or information management would be an asset.

Work Experience

Minimum of six (6) years of experience in the field of library work, archives, information management
or related, including at least 4 years of United Nations experience.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of the other official language is desired.

Assessment

There may be a technical test which followed by a competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

NOTE FOR PREVIOUSLY ROSTERED CANDIDATES

Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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